Finance, Admin and Procurement Senior Assistant

Please note that the deadline is based on Korean Standard Time Zone (KST, UTC+9)

INTRODUCTION TO GGGI

The Global Green Growth Institute (GGGI) is a treaty-based international, inter-governmental organization dedicated to supporting and promoting strong, inclusive and sustainable economic growth in developing countries and emerging economies. To learn more please visit about GGGI web page. 

GGGI operates across multiple regions, providing in-country technical assistance and global knowledge products to integrate green finance into national development strategies. Since 2015, GGGI has supported member countries in issuing green, social, and sustainability (GSS) bonds, mobilizing over USD 19 billion in sustainable finance for climate change mitigation, adaptation, and inclusive economic growth — including the world's largest sovereign sustainability bond.

CONTEXT

GGGI is a global leader in sustainable finance, supporting governments, financial institutions, and private sector actors to mobilize capital for climate action, resilience, and sustainable development. Through initiatives such as thematic bonds, blended finance, carbon markets, sustainable banking, taxonomies, and innovative financing mechanisms, GGGI has mobilized more than USD 19 billion in sustainable finance across developing countries.

The Finance, Admin and Procurement Senior Assistant will support the effective monitoring, reporting, and operational management of GGGI's Global Trust Fund (GTF) and Global Green Bond Initiative (GGBI). The position will work closely with global, regional, and country teams to ensure high-quality delivery, stakeholder engagement, and donor reporting across GTF and GGBI.

POSITION SUMMARY

The Finance, Admin and Procurement Senior Assistant will support GGGI teams across Latin America, Africa and Asia on finance, admin and procurement activities to respond to requirements, rules, and systems established by GGGI, the European Commission and the Government of Luxemburg. S/he will be responsible for supporting technical teams to conduct procurement, administrative and human resources tasks in compliance with policies, rules, guidelines, decisions, and processes.

PURPOSE

• Ensure that financial management of the sustainable finance programs is carried out effectively;
• Execute the financial management of sustainable finance programs, including budget development and monitoring, donor reporting, procurement and audit support;
• Review of TimeSheets and spending against budgets;
• Develop, activate and operationalize budgets on GGGI’s Enterprise Resource Planning (ERP) System;
• Support procurement processes of consulting firms and service providers in compliance with GGGI’s Rules and Regulations, and internal systems set up to conduct the process;
• Support hiring processes of staff and consultants in compliance with GGGI’s Rules and Regulations, and internal systems set up to conduct the process;
• Support portfolio management review by producing perioding reports for the Program Lead and donors;
• Provide day to day support to the evaluation of the program operation effectiveness and cost-efficiency;
• Take responsibility for day-to-day administration activities needed for the successful implementation of the project;

ENGAGEMENT

• Working closely with the Program Manager, the Finance, Admin and Procurement Senior Assistant will support financial monitoring, budgeting, procurement planning, human resources, administration, project preparation and closing;
• Conduct all budgeting, financial execution and monitoring tasks in a timely and accurate manner;
• Manage supplier relations with consulting firms, consultants, service providers and suppliers;
• Support and motivate GGGI in-country staff and individual consultants to know and to adopt efficiently and effectively GGGI's rules, regulations, processes, and systems related to finance and procurement processes;
• Support the team in preparation of financial reporting and record-keeping complying with donor requirements;
• Coordinates communications with donor focal points for indicated projects for finance and procurement related communications;

DELIVERY

• Develop, activate and operationalize budgets and logframes on GGGI’s Enterprise Resource Planning (ERP) System and GGGI Online platforms;
• Consolidate financial analyses and reports for GGGI program manager, Management Team and donors;
• Take responsibility for day-to-day administration activities as needed;
• Prepare and ensure validation of Terms of Reference;
• Develop, monitor and propose revisions to financial and procurement plans;
• Develop and submit requests to relevant donors and GGGI MT to obtain approval for the revision of financial and procurement plans;
• Ensure the appropriate use of GGGI budget tools and systems by team members;
• Support the preparation and presentation of budget execution reports monthly, quarterly, and yearly, including requests for auditing purposes and donor financial reporting;
• Support the provision of required inputs for carrying out internal/external audits in compliance with the requirements and standards of GGGI and respective donors;
• Make adequate and efficient use of relevant management and financial modules of GGGI's Enterprise Resource Planning (ERP) System for the implementation of projects and programs;
• Develop and keep updated the tools for monitoring projects execution of work plan and tasks;
• Develop and keep updated the tools for monitoring procurement planning, execution and amendment process;
• Support and train the team in the use of collaborative-work tools;

REQUIREMENTS

QUALIFICATIONS

• A Bachelor’s Degree in finance, accounting, business administration, economics or related fields.
• Preferably 3 years of relevant experience in administration roles, planning and implementation of development plans as well as budgets; preferably in international organizations;
• Good level of proficiency in Microsoft Office applications (Word, Excel, PowerPoint, etc.);
• Verbal and written fluency in English. Knowledge of Spanish and/or French languages is an asset.
• Ability to prepare written reports and business correspondence.
• Ability to work well under pressure and have a flexible approach to tasks given;
• Familiarity with sustainable finance, climate finance, green growth, development finance, thematic bonds, carbon markets, or related topics is an advantage.
• Experience with resource planning softwares is a plus (e.g. ERP)

FUNCTIONAL

• Able to achieve results in a quality, timely, and cost-effective way. Sees priorities, plans the efficient use of resources, and monitors progress against objectives;
• Seek opportunities to improve processes and outcomes. Frequently review performance to identify areas to develop;
• Respond positively to change and able to adapt quickly to new situations. Able to take on a diverse range of tasks equally effectively;
• Expertise with reliable hands in Microsoft Office;
• Exceptional ability to pay attention to details and accuracy, particularly when it comes to budgets, receipt and invoice organization, etc.;
• Fast learner, quick to adapt to new environment, systems and bring an immediate contribution. High literacy with systems, processes, and high level of analytical and logical thinking;
• Self-initiative, motivated, and team-oriented, with the capacity to work under pressure and with little supervision;
• Service-oriented to internal and external clients, with demonstrated abilities to find solutions, resolve problems, and overcome challenges.
• Excellent multi-cultural literacy and interest in being a part of an international team
• Excellent communication (both written and oral) in English

CORPORATE

• Understands and actively supports GGGI's mission, vision, and values.
• Promote the optimum use of public resources
• Promotes an organizational culture of trust, transparency, respect, and partnership.
• Process and share information easily and is excellent at problem solving.
• Manages emotions and stress positively, builds rapport and resolves conflict easily.
• Promote creativity and innovation among staff.
• Be able to lead where needed and provide solutions to project-level challenge.

WORKING CONDITIONS

The Finance, Admin and Procurement Senior Assistant is a National Position at G5 grade level in GGGI’s national salary scale. The salary range for the position is USD 42,012 - 60,912 per annum depending on qualifications and experience GGGI provides 15% of base salary towards retirement plan/long-term savings, 27 days of annual leave, and private health insurance that covers dental and vision.

GGGI is committed to providing a work environment that is sufficiently flexible to accommodate diverse life-cycle challenges and assist Staff members to achieve a better balance between work and personal/family commitments, thus ensuring high performance, long-term productivity, and well-being of Staff members.