PURPOSE 

The role contributes to the effective and compliant implementation of the SET4NPL project by: 

• Ensuring process integrity across financial and procurement functions, including budgeting, expenditure management, reporting, and contracting 
• Monitoring and reconciling financial and procurement transactions across multiple processes to ensure accuracy, completeness, and compliance 
• Identifying inconsistencies, risks, and control gaps, and supporting corrective actions to sustain quality standards 
• Supporting integrated financial and procurement processes that enable reliable reporting, audit readiness, and operational efficiency 

 

ENGAGEMENT 

The Finance and Procurement Associate will: 

• Work closely with the Project Manager to advise on budgeting, financial performance, procurement planning, and compliance risks 
• Coordinate with GGGI Finance, Procurement, and Legal units to resolve process issues and improve transaction quality and timeliness 
• Advise technical teams and consultants on the application of GGGI, GIZ, and donor financial and procurement rules 
• Liaise with suppliers, consultants, and service providers to ensure clarity of requirements and compliance with contractual terms 
• Support communications with donor focal points, including clarifying financial and procurement requirements and addressing reporting issues 
• Proactively flag operational and compliance risks and propose remedial actions to maintain standards 

 

DELIVERY 

Financial Management and Reporting 

• Develop, activate, and manage project budgets and logframes in ERP systems 
• Monitor and reconcile expenditures across budget lines, ensuring consistency, accuracy, and alignment with approved allocations 
• Prepare high-quality periodic financial reports (monthly, quarterly, annual) for internal and donor use 
• Support financial planning, reprogramming, and budget revisions, including donor approval requests 
• Ensure financial data integrity across systems and reports, identifying and resolving discrepancies 
• Support preparation of financial inputs for Programme Steering Committees 

Procurement and Contract Management 

• Manage and oversee procurement processes for consultants, firms, and services in compliance with GGGI, GIZ, and MAF rules 
• Prepare and validate ToRs, procurement documentation, and evaluation records 
• Ensure consistency and compliance across procurement processes and documentation 
• Track procurement plans, contract amendments, and deliverables to ensure timely execution 
• Support contracting and payment processes, ensuring accuracy, completeness, and compliance with contractual termsAdministrative and Operational Support 
• Provide administrative and logistical support for programme delivery, workshops, and missions as back-up to the Finance and Corporate Services focal point 
• Ensure operational processes are efficient, coordinated, and aligned with project requirements

Audit, Compliance, and Systems 

• Support internal and external audits by ensuring availability, accuracy, and completeness of documentation 
• Monitor compliance with financial and procurement policies, identifying issues and ensuring timely resolution 
• Ensure effective use of ERP modules and financial tools across the project team 
• Maintain accurate tracking systems for finance, procurement, and operational activities 
• Promote operational efficiency and cost-effectiveness through continuous process improvement 

 

REQUIREMENTS 

QUALIFICATIONS 

• Bachelor’s degree in Finance, Accounting, Business Administration, Economics, or related field 
• 3–4 years of relevant experience in finance, procurement, administration, or programme support 
• Experience in international organizations or donor-funded programmes preferred 
• Familiarity with GIZ and donor compliance frameworks is an asset 
• Experience with ERP systems preferred
• Languages: Proficiency in English and in Nepali is required 

  

FUNCTIONAL 

• Strong ability to monitor, reconcile, and ensure integrity of financial and procurement processes 
• Ability to identify issues, analyze risks, and recommend corrective actions 
• Strong analytical and organizational skills with attention to detail 
• Proficiency in ERP systems and Microsoft Office applications 
• Ability to work independently while ensuring coordination across functions  

 

CORPORATE 

• Demonstrates strong alignment with GGGI’s mission, values, and strategic objectives 
• Promotes integrity, transparency, and responsible use of public and donor resources 
• Contributes to a culture of collaboration, trust, and accountability 
• Communicates effectively and shares information proactively 
• Supports innovation and continuous improvement in programme delivery 

 

WORKING CONDITIONS

This position is a G6 grade level in GGGI’s National salary scale. Determination of base salary is subject to candidate's experience, academic background and internal equity.
GGGI provides 15% of base salary towards retirement plan/long-term savings, 27 days of annual leave, and private health insurance that covers dental and vision. GGGI is committed to providing a work environment that is sufficiently flexible to accommodate diverse life-cycle challenges and assist Staff members to achieve a better balance between work and personal/family commitments, thus ensuring high performance, long-term productivity, and well-being of Staff members.