Procurement Associate, Africa Regional Office

Please note that the deadline is based on Korean Standard Time Zone (KST, UTC+9)

INTRODUCTION TO GGGI

The Global Green Growth Institute (GGGI) is a treaty-based international, inter-governmental organization dedicated to supporting and promoting strong, inclusive and sustainable economic growth in developing countries and emerging economies. To learn more please visit about GGGI web page. 

Based in Cote d’Ivoire, the Associate will focus on supporting the Africa Regional Office and the Country Programs operating in the region by equipping teams to effectively and efficiently procure goods, works and services to enable high-quality delivery of their projects. The Associate will promote a client-focused, quality and results- oriented approach and will provide support to GGGI staff across the Africa Region, in compliance with GGGI’s processes, policies and procedures and in collaboration with teams in HQ and the Africa Regional Office. The Procurement Associate will have a dual reporting line to the Africa Regional Director and GGGI Head of  Procurement.

PURPOSE 

• Ensure integrity across procurement processes, complying with established GGGI policies, standards, while ensuring timely action and response.  
• Manage the region and Africa regional office procurement plan throughout the year and support monthly new staff onboarding on procurement-related topics.  
• Guide and support regional and country office staff to carry out procurement to meet the user’s needs in compliance with the rules.
• Support enhanced efficiency and effectiveness of procurement requirements in Africa for effective functioning of the Regional and Country offices and delivery of high-quality projects.

ENGAGEMENT

• Collaborate with the Africa Regional Director, the Finance and Corporate Services Officer, and Program Managers in the countries to support high-quality procurement processes that meet project requirements in line with GGGI’s rules and practices.
• Engage with GGGI staff in the HQ Procurement Unit at GGGI’s headquarters in Seoul to ensure alignment and integrity across processes. 
• Partner with staff across the Africa region to understand their needs, requirements, and pain points while consistently delivering training and advise on the rules, best practices, and standards of procurement, in line with GGGI's rules, policies and procedures.

 DELIVERY 

• Administer a range of procurement support activities, ensuring compliance with GGGI’s rules, regulations and policies.
• Execute multi-step procurement processes, including quality control and review of submitted documents from users to ascertain compliance with rules.
• Conduct quality assurance on procurement procedures and traceability of procurement history.
• Organize, facilitate and/or deliver onboarding, training, and learning initiatives on procurement for Africa personnel.
• Monitor, and follow-up on procurement actions taken in ERP system.
• Prepare procurement data, records, and information material.
• Deliver training and support capacity building of Africa staff to ensure widespread knowledge and understanding of procurement processes, policies and procedures.
• Administratively and technically support the Africa RO and its countries’ planning, and requisitions/procurement processes.
• Support bidding and tendering processes especially in evaluation.
• Lead all the processes related to direct procurement, especially in terms of negotiation.

 REQUIREMENTS

 QUALIFICATIONS 

• Bachelor’s degree in Procurement, Contract Management, Business Administration, Procurement Law, or another related field.
• Practical working experience, ideally in an international organization and in the procurement, field would be a strong asset.
• Preference of 4-5 years of relevant experience in procurement or related services.
• Good level of proficiency in Microsoft Office applications (Word, Excel, PowerPoint, etc.), as well as Enterprise Resource Planning (ERP) or similar software.
• Experience working in teams with varied levels of responsibilities.
• Strong French and English communication (speaking, writing and presentation) skills.

 FUNCTIONAL 

• Exceptional time management and organization skills
• Solid hands-on expertise in Microsoft Office, Excel is a must.
• High level of attention to detail and accuracy
• Fast learner, quick to adapt to new environment and bring immediate contribution.
• High literacy with systems, processes, and high level of analytical thinking.
• Ability to manage time and prioritize effectively when the level of workload is high.
• Self-initiative, motivated and team oriented, with capacity to work under pressure.
• Strong ability to work with little supervision and/or virtually, while maintaining productivity.
• Ability to communicate with colleagues and partners to identify mutual interests and provide solutions.
• Quick to identify areas of improvement and suggest actionable solutions.

CORPORATE 

• Understand and actively supports GGGI’s mission, vision, and values.
• Promote an organizational culture of trust, transparency, respect, and partnership.
• Excels at problem solving, ask questions and seeks support when needed, easily shares information and knowledge with others both internally as externally.
• Manage emotions and stress positively, builds rapport and resolves conflict

WORKING CONDITION

The Procurement Associate is a National Position at X6 grade level in GGGI’s national salary scale. The salary range for the position starts at USD 25,966 per annum depending on qualifications and experience. GGGI provides 15% of base salary towards retirement plan/long-term savings, 27 days of annual leave, and private health insurance. GGGI is committed to providing a work environment that is sufficiently flexible to accommodate diverse life-cycle challenges and assist Staff members to achieve a better balance between work and personal/family commitments, thus ensuring high performance, long-term productivity, and well-being of Staff members.

The chosen candidate is expected to be based in Abidjan, Cote d’Ivoire, and will report directly to the GGGI Africa Regional Director (based in Abidjan Cote d’Ivoire).