Senior Assistant, Department of Partnerships and Governance

INTRODUCTION TO GGGI

The Global Green Growth Institute (GGGI) is a treaty-based international, inter-governmental organization dedicated to supporting and promoting strong, inclusive and sustainable economic growth in developing countries and emerging economies. To learn more please visit about GGGI web page. 

The Office of the Director-General has three Departments: The Department of Strategy and Communications, the Department of Governance and Partnerships, and the Department of Delivery. The Department of Governance and Partnerships is comprised of the Partnerships Unit and the Governance Unit, which focuses on expanding GGGI’s strategic partnerships with key stakeholders, including governments, international organizations, the private sector, philanthropic organizations, NGOs, and other development actors. This department ensures that the organization’s partnership efforts are aligned with the strategic objectives of GGGI, and is also responsible for seeking various funding opportunities from a diverse range of donors. The Department also handles GGGI’s membership process, and manages the board affairs of the organization, providing support to the Assembly, Council, and MPSC Members to facilitate effective decision-making of GGGI’s Member States.

POSITION SUMMARY

The Office of the Director-General (ODG) is seeking a highly organized and proactive Senior Assistant to provide administrative and operational support to the Department of Partnerships and Governance within ODG. Reporting to the Director of Partnerships and Governance, the Senior Assistant will be responsible for ensuring the efficient execution of administrative tasks, acting as the focal point for HR, procurement, finance, and general office management, while supporting meetings, events, and logistical arrangements.

PURPOSE

The Senior Assistant will play a key role in supporting the Director of Partnerships and Governance and ensure effective operations of the Department by:

• Providing administrative, logistical, and operational support to ensure seamless daily functions.
• Serving as the focal point for HR, procurement, finance, and office management processes.
• Organizing and supporting department-led meetings, workshops, and events.
• Managing document control, archiving, and communications within the Department.
• Assisting with travel arrangements, claims processing, and general operational support.

ENGAGEMENT

The Senior Assistant will work closely with various teams across GGGI, including:

• Unit leads and team members to support administrative and operational needs.
• HR, Finance, and Procurement teams to ensure compliance with policies and smooth processing of requests.
• Other internal and external stakeholders in the assisting of organizing internal/external meetings and events

DELIVERY

• Provide administrative, logistical, and technical support to the Director of DPG.
• Serving as the Department’s focal point for finance and corporate services, including procurement, HR, and finance processes.
• Assist in preparing and processing administrative and financial documents (e.g., contracts, memos, reports, payment requests).
• Coordinate meeting schedules with stakeholders, manage correspondence, attend meetings, draft minutes, and update the office calendar (events, travel, leave).
• Organize and track follow-up actions from internal meetings (e.g., staff retreats).
• Oversee meeting room reservations, event setup, and logistical support.
• Support event planning and logistics for workshops, training, and conferences.
• Manage travel arrangements, claims, and office operations.
• Lead document management, including organizing, processing, and archiving DPG documents and official correspondence (e.g., contracts, memos, reports, knowledge products, official letters and note verbales).
• Perform additional tasks assigned by the Director of DPG.

REQUIREMENTS

QUALIFICATIONS

• A minimum Bachelor’s degree in a related discipline related to the role.
• 1-3 years of relevant experience in administrative or operational support roles.
• Fluency in written and spoken English is a must; good knowledge of Korean is desired.
• Proficiency in MS Office applications (Word, Excel, PowerPoint, Outlook) and familiarity with administrative systems.

FUNCTIONAL

• Experience in administrative support, event coordination, and office management.
• Strong organizational skills with the ability to multitask and meet deadlines.
• Excellent attention to detail and accuracy in documentation and reporting.
• Effective communication skills, both written and verbal.
• Ability to work collaboratively in a fast-paced, multicultural environment.
• Strong problem-solving skills with a proactive and service-oriented approach.

CORPORATE

• Committed to green growth and inspired by the vision of the organization
• Aligned with the GGGI core values and promotes its vision and mission, Open-minded, ready to work in a highly multi-cultural context
• Promote an organizational culture of trust, transparency, respect and partnership.
• Process and share information easily and is excellent at problem solving.
• Manage emotions and stress positively, builds rapport and resolves conflict easily.

WORKING CONDITIONS

• The Senior Assistant, Office of the Director-General position is an X5 grade level in GGGI’s Republic of Korea salary scale. The X5 Republic of Korea base salary commences at USD 42,012 per year. Determination of base salary is subject to candidate's experience, academic background and internal equity.
• GGGI provides 15% of base salary towards retirement plan/long-term savings, 27 days of annual leave, and private health insurance that covers dental and vision.  
• GGGI is committed to providing a work environment that is sufficiently flexible to accommodate diverse life-cycle challenges and assist Staff members to achieve a better balance between work and personal/family commitments, thus ensuring high performance, long-term productivity, and well-being of Staff members. 
• The chosen candidate is expected to be based in Seoul, Korea.
• This is a national position and does not include relocation benefits.